The purchasing of goods and services by a municipality is governed by Local Public Contracts Law (NJ.SA. 40A:11-2). Prior to making a purchase, Township staff must complete a purchase requisition. That request must be approved by the respective department head and then forwarded to the Treasury Division for funds encumbrance. Once funds are certified as available, the Chief Financial Officer (CFO) and Business Administrator review the request for compliance with Township policy and purchasing law, and approve or disapprove the purchase. At that point, the purchase order is generated, which serves as an authorization to purchase a good or service.
Vendors wishing to conduct business with the Township need to be aware that unless they obtain a duly authorized purchase order, there is no contract for the purchase, and therefore, the Township are not responsible for paying for the good or service provided.
Upon receipt of the goods or service, Township staff certifies that the purchase order as complete, and it is submitted for payment. Every payment must be approved by Council, generally in the form its inclusion on the monthly bill list, which Council acts upon at its regularly scheduled meetings on the second and fourth Wednesday of the month. Purchase orders, with the accompanying invoices or receipts, must be submitted for payment no later than the week prior to the meeting in order to be included on the bill list. Checks are mailed to the vendors immediately after the approval of the bill list.
State Business Registration
Please note that all vendors must provide a completed W-9 Form and a New Jersey Business Registration Certificate. Vendors can find additional information regarding business registration by visiting the State of New Jersey website. Also, all vendors whose invoices exceed $17,500 are required to complete the Township of Washington’s Business Entity Disclosure Certification Form (PDF).
Township of Washington Tax ID#21-6001338